Your space. Your software.
The operating system for your flex space. Every surface your members and staff touch, run as one and delivered as your brand. Live in weeks.
Still running your flex space on spreadsheets and WhatsApp?
Bookings arrive through the front desk and five WhatsApp groups. Payments get chased by hand. Invoices get rebuilt every month-end. The one app you have wears a software vendor’s name, so members ignore it. Then you sign the next centre and set the whole thing up again.
There is a better way to run it, and it is yours.
Run your whole space from one platform.
Five surfaces, one system: admin, front desk, web, mobile and a staff app, all speaking to each other. Not five tools that don’t.
Admin panel
Master management
- Centres, rooms & seats masters. locations, floors, room types, capacities, operating hours, per-room pricing tiers.
- Members & companies. profiles, company pools and allocations, tiers, subscriptions and plans.
- Pricing, plans & policies. hourly/half-day/full-day tiers, credits, discounts, taxes, cancellation rules.
- F&B masters. packages, à-la-carte items, veg/non-veg, tags and pricing, shared across every surface.
- Bookings oversight & book-on-behalf. search all reservations, manage holds and refunds.
- Roles, settings & audit log. staff RBAC, global settings, a full trail of every change.
PoS
For your front desk
- Walk-in & guest onboarding. create a guest and book a room or day pass on the spot.
- Booking on behalf. reserve rooms and day passes with live availability and centre hours.
- Payment collection. card, UPI or cash, correct totals, an instant proforma receipt.
- Access QR issue & re-send. generate and send the door QR per attendee for a confirmed meeting.
- Arrivals & check-in board. expected guests, check-ins and awaiting-payment holds at a glance.
- F&B & visitor passes. add refreshments to a bill and register visitors from the desk.
Web application
Member self-serve, on any browser
- Onboarding & sign-in. email, SSO or phone OTP, profile, preferred centre, calendar connect.
- Quick book & rooms explorer. find a free room by city, time, duration and attendees; browse and filter.
- Day passes & virtual office. self-serve day passes and VO / monthly-pass discovery.
- Dining & F&B. order refreshments and bundle catering with a booking.
- Membership & utilization. plan, credits, savings and usage insights.
- Transactions & invoices. payment history, proformas, hold-until-paid checkout.
Mobile app
Native Android & iOS, for members
- Native home & quick book. slide or tap to reserve with live availability; the fastest path to a room.
- Bookings, day pass & membership. manage reservations, passes, plan and credits on the go.
- Access QR & wallet. show the door QR, share with attendees, add to calendar.
- Dining & concierge. order F&B and raise requests from the app.
- Push & WhatsApp comms. confirmations, reminders and updates, opt-in.
- Location & calendar. GPS-aware default centre, directions, Google / Outlook sync.
Staff app
For your operations team
- Live ops board. today's arrivals, room turnovers, F&B tickets and visitors in one prioritized list.
- Room turnover & housekeeping. reset and restock tasks tied to the next booking; mark done.
- F&B fulfilment. see and fulfil refreshment tickets; flag complimentary items.
- Access QR & visitor check-in. send a meeting's door QR per attendee; check in visitors.
- Concierge & requests. receive and assign member requests per centre.
- Multi-centre & roles. scoped to the staff member's centre(s), with role-based actions.
Works with the tools you already run.
Keycard plugs into your calendar, sign-on, payments, ERP and access control, so it fits your stack, not the other way around.
Your name. Your design. Your system.
Keycard is white-label to the core, not skin-deep. Your logo, colours, words and workflows sit on every surface: the member app, the front desk, the web, the admin, receipts and email, plus native apps in your own name on the App Store and Play Store. You own the brand, the design and the system. We stay invisible.
Effortless for members. Effortless for your team.
Members book and pay themselves in seconds. The WhatsApp back-and-forth stops. Your front desk works from one screen, not a stack of tabs. Payments settle, invoices raise themselves, and month-end adds up on its own.
- Members self-serve every booking, day-pass, F&B order, and payment.
- Staff check people in and take orders in a tap.
- Invoicing and reconciliation run without anyone chasing them.
Live in weeks, not a year-long build.
Customize
We shape Keycard to your brand, your workflows and your centres. The design and the system, made yours.
Set up
Your locations, pricing and masters loaded in; your branded apps and front desk configured and ready.
Go-live
You launch on the web in weeks; your native iOS and Android apps follow. No software team, no long build.
Built by operators. Proven in production.
“We launched our whole system in weeks. Members book and pay themselves now, and my team stopped living in spreadsheets.”
Keycard is not a template. It runs a live flex space in production today, on the same engine you would launch on. Here is how it compares.
| How it compares | Spreadsheets + WhatsApp | Build it yourself | Generic platform | Keycard |
|---|---|---|---|---|
| Your brand on every surface | ||||
| One system, every centre | ||||
| Native member & staff apps | ||||
| Live in weeks, not years | ||||
| Billing & payments, done right | ||||
| No software team to hire | ||||
| Runs & evolves for you |
Picture your space six months from now.
Members book, pay and belong through a system that carries your name. Your front desk runs the day from one screen. Payments and invoices take care of themselves. Open your next centre and it goes live in days. The brand you built into the walls now runs on every screen too.
See Keycard running as your brand.
Book a 30-minute consultation call. See your whole operating system, member app, front desk and admin, running as your brand.